Small Grant Program


Annual Program Statement for Fiscal Year 2019

Funding Opportunity Title:  U.S. Embassy The Hague

CFDA Number:  19.040 – Public Diplomacy Programs

Federal Agency Contact:  Public Affairs Section, US Embassy the Hague


I. Funding Opportunity Description

The U.S. Embassy The Hague Public Affairs Section of the U.S. Department of State is pleased to announce funding is available through the Embassy’s public diplomacy grants program.  Please follow all instructions below carefully.

Purpose of Grant:  Grants are intended for local representatives of civil society, including non-governmental organizations and universities.  They support projects to:

1. Ensure shared responsibility for international security and strengthen the cohesion of the Western Alliance
2. Strengthen economic prosperity
3. Advance energy security
4. Deepen the commitment to our shared values

Ensure shared responsibility for international security and strengthen the cohesion of the Western Alliance, by funding proposals which: counter violent extremism, strengthen NATO, support cyber and transatlantic security commitments, and promote the rule of law.

Strengthen economic prosperity, by funding proposals which: encourage freer and fairer trade and investment between the United States and the Netherlands, and support entrepreneurship and innovation.

Advance energy security, by funding proposals which: promote energy security for the Netherlands and other EU member states, promote investment in renewable energy, and support cooperation on energy transition.

Deepen the commitment to our shared values, by funding proposals which: promote U.S. culture, including music, art, sports, and education, and which support integration, human rights, women’s empowerment, and other areas of mutual interest that promote freedom and democracy.

Activities that are typically funded include, but are not limited to:

• bringing an American expert speaker or performer to the Netherlands;
• conferences on American themes or issues of mutual interest;
• exhibitions of works by Americans or on American themes;
• youth recreation, leadership, cultural, and education programs;
• programs promoting STEM studies (Science, Technology, Education, and Mathematics) particularly those that target under-served communities; and,
• radio, television, and social media programming or campaigns in support of the above four objectives.

Activities that are not typically funded include, but are not limited to:

• ongoing salary costs;
• office equipment;
• paying to complete activities begun with other funds;
• projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single party electoral campaigns;
• citizen exchange programs with foreign countries;
• social welfare projects;
• political party activities; and,
• projects that support specific religious activities.

Authorizing statutes for the funding opportunity are:

1) Fulbright-Hays Act, which allows the Department of State to use funds for the purpose of supporting international exchanges that address issues of mutual interest to the United States: (PDF 88 KB)

2)Smith-Mundt Act which specifies the terms in which the United States government can engage global audiences:

II. Award Information

Funding Instrument Type:  Cooperative Agreement or Grant. Cooperative agreements are different from grants in that PAS staff are more actively involved in proposal execution and anticipates having moderate to substantial involvement once the award has been made.

Most grants considered are between $5,000 and $25,000.

The U.S. Embassy reserves the right to award less or more than the funds described in the absence of worthy applications or under such other circumstances as it may deem to be in the best interest of the U.S. government.

Project and Budget Periods:  Local grants projects generally must be completed in one year or less.  The Public Affairs Section will entertain applications for continuation grants funded under these awards, beyond the initial budget period, on a noncompetitive basis, subject to availability of funds, satisfactory progress of the applicants, and a determination that continued funding would be in the best interest of the Department of State.

Applicants should consider their budgets carefully and submit a budget commensurate with their project goals. While the Public Affairs Section will consider proposals up to $50,000, projects that are smaller in scope are more likely to be awarded.

III. Eligibility Information:  

The U.S. Embassy The Hague encourages applications from all sectors:  committed and organized civil-society organizations, local representatives of civil society, think tanks, non-governmental organizations, academic institutions, and individuals.

The U.S. Embassy The Hague encourages applicants to provide cost-sharing from additional sources in support of this project.  The U.S. Embassy also encourages projects that use highly skilled volunteers as an element of cost-sharing.  Applications should explain clearly other likely sources of funding and how the volunteers will be used.

IV. Application Submission and Deadline 

Grant funds can be requested by Individuals or Organizations.


Federal Assistance Application Standard Form 424 Individual (PDF 61 KB)
• Instructions (PDF 15 KB)
• Detailed Budget
• Include IBAN BIC code


• All Organizations must register with SAMs and obtain a DUNS number:
• Federal Assistance Application Standard Form 424 which is available here: (PDF 265 KB)
Instructions (PDF 15 KB)
• Monitoring and Evaluation Plan
• Detailed Budget
• Include IBAN BIC code

PAS will not consider proposals which do not include all of the above components.

Proposals should be submitted via email to the U.S. Embassy at the following email address: Applications are accepted in English only, and final grant agreements will be concluded in English.

V. Review and Selection Process

U. S. Embassy The Hague will accept proposals on a rolling basis throughout the year, and will typically review proposals on a quarterly basis subject to the availability of funds, on/around:

October 1
January 1
April 1
July 1

Each application submitted under this announcement will be evaluated and rated on the basis of the following evaluation criteria.  The criteria are designed to assess the quality of the proposed project, and to determine the likelihood of its success.  The criteria are closely related and are considered as a whole in judging the overall quality of an application.  Applications will be reviewed on the basis of their fullness, coherence, clarity, and attention to detail.

Organizational Capacity: The organization has expertise in its stated field, and the Embassy is confident of its technical capacity to undertake the project.

Goals and Objectives: Goals and objectives are clearly stated and project approach is likely to provide maximum impact in achieving the proposed results.

Embassy Priority: Applicant has clearly described how stated goals are related to and support U.S. Embassy The Hague’s priority areas.

Sustainability: Project activities will continue to have positive impact after the end of the project.

Feasibility: Analysis of the project’s economic, organizational and technical feasibility. This is related to the project approach, budget items requested and technical/human resource capacity of the organization.

Budget: The budget justification is both reasonable and realistic in relation to the proposed activities and anticipated results. Grants will be awarded to programs with the highest impact per dollar spent.

Monitoring and Evaluation Plan: Applicant demonstrates ability to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The project includes a systematic recording and periodic analysis of selected information on the project activities.

Applicants must submit a full project description in accordance with the following instructions and the specified evaluation criteria.  The instructions give a broad overview of what the project description should include, while the evaluation criteria provide details of more program-specific information that is needed.

Cover Sheet:  Provide a summary of the project description (no more than two pages) with reference to the amount and duration of the funding request.

Narrative:  Outline a plan of action that describes the scope and detail of how the proposed work will be accomplished.  Account for all functions or activities identified in the application.  Cite factors that might accelerate or decelerate the work and state reasons for taking the proposed approach rather than alternatives.  Describe any unusual features of the project, such as design or technological innovations, reductions in cost or time, or extraordinary social and community involvement.

Provide quantitative monthly or quarterly projections of the accomplishments to be achieved for each function or activity in such terms as the number of people to be served and the number of activities accomplished.  When accomplishments cannot be quantified by activity or function, list them in chronological order to show the schedule of accomplishments and their target dates.  List those organizations, cooperating entities, consultants, or other key individuals who will work on the project, along with a short description of the nature of their effort or contribution.

VI. Award Administration

Award Notices:  The grant award or cooperative agreement shall be written, signed, awarded, and administered by the Grants Officer.  The Grants Officer is the U.S. government official delegated the authority by the U.S. Department of State Procurement Executive to write, award, and administer grants and cooperative agreements.  The assistance award agreement is the authorizing document and it will be provided to the recipient.  Organizations whose applications will not be funded will also be notified in writing.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding in connection with the award. Renewal of an award to increase funding or extend the period of performance is at the total discretion of the Department of State.

Reporting Requirements:  All awards issued under this announcement will require both program and financial reports on a frequency specified in the award agreement. The disbursement of funds may be tied to submission of these reports in a timely manner. All other details related to award administration will be specified in award agreement as well. Final programmatic and financial reports are due 90 days after the close of the project period. Progress reports at a minimum should be submitted via electronic mail to an address to be provided in the award.

  1. The Hague Peace Project – Exhibit of works by a Syrian refugee artist at official U.S. Residence
  2. Fulbright Center –  Attendance at follow-up conference in France for 5 Dutch School Administrators
  3. Stichting Winternachten – Host American author Colson Whitehead (“The Underground Railroad”) at the Winternachten International Literature Festival in The Hague  
  4. Willem Post – Host Presidential Inauguration event at Nieuwspoort Press Centre in The Hague
  5. Humanity in Action – Host the 2017 Fellowship Program and Human Rights Academy
  6. The German Marshall Fund of the U.S. – Participation of Aroosa Khan at the Transatlantic Inclusion Leaders Network workshops in Brussels
  7. Ancestors Unknown – Black History month workshops at five Dutch high schools:  Civil Rights then and now:  Standing up for what’s right
  8. Stichting Friendship Albany – Nijmegen (FAN) – Support for production of short film Out of Sight about the historical ties between Nijmegen and Albany, NY
  9. Dutch Inclusion Leaders Network –  Training of political and civil society talent on communication skills, networking, innovation, inclusion, security and the strength and importance of the transatlantic relationship
  10. Stichting KITO Events Rotterdam –Host American folk bands at the Rotterdam Bluegrass Festival
  11. Holland Festival –Host American artists at the 70th Holland Festival
  12. EYE Filmmuseum (Stichting Film Instituut Nederland) – Support for Martin Scorcese.  The Exhibition
  13. FOAM Amsterdam – Gordon Parks exhibition I Am You. Selected Works 1942-1978
  14. Stichting Other World Productions – Crossing Border Festival and Border Kitchen supporting American participants
  15. Stichting Walk the Line – Border Sessions Festival supporting American speakers
  16. Stichting Atlantische Commissie – Four programs on trans-Atlantic relations and NATO with American speakers
  17. Stichting American Field Service (AFS) – Celebration 70 years of American Field Service
  18. The John Adams Institute – Annual Lecture Program with American speakers
  19. Stichting Platform Islamitische Organisaties Rijnmond – Youth Conference Rotterdam Crossing Oceans
  20. Empower Peace –Women2Women conference USA in Boston with four Dutch participants
  21. Mieke Kirkels – Digital schoolbook on African American WWII Liberators in the Netherlands
  22. Stichting Roosevelt Study Center – Roosevelt Institute for American Studies (RIAS) academic conference on The Rooseveltian Century
  23. Leiden International Film Festival American Indie Competition and Brave New World Conference
  24. Textile Research Center Leiden – Exhibition on American Feed sacks
  25. International Documentary Film Festival Amsterdam (IDFA) – Host American filmmakers
  26. Claudy Jongstra – Leeuwarden European Cultural Capital 2018 project Waste/ No Waste. Farm of the World
  27. Stichting Al Nisa –U.S. speaker Daisy Khan at the 35th anniversary of Al Nisa
  28. Special Grants competition Marshall Plan:  Willem Post – Publication of magazine and organization of conference in Rotterdam on 70th anniversary of the Marshall Plan
  29. Special Grants competition Marshall Plan:  Utrecht University and Young Atlantic Council – Events with American speakers at Utrecht and Maastricht universities on the 70th anniversary of the Marshall Plan
  30. Special Grants competition Marshall Plan:  Dr. Frank Mehring, Radboud University –  – Digital database and travelling exhibition Marshall Plan PhotoGrammar: The Visual Promise of a New Democratic Europe 1948/2018
  31. Special Grants competition Marshall Plan:  The John Adams Institute – Quincy Club lecture series  on the Marshall Plan at 20 Dutch high schools by Dr. Albertine Bloemendal
  32. Special Grants competition Marshall Plan:  Stichting Atlantische Commissie – Learning module Celebrating 70 years of the Marshall Plan for Dutch high schools (7500 copies)
  33. Stichting Globe Netherlands  – Support Dutch Science Fair and the Globe Learning Expedition
  34. Dispatches Europe – Tech Sister Cities conference Eindhoven and Louisville, Kentucky
  35. Bridgizz – Support for U.S. Speakers at the first Dutch Diwan Awards ceremony and additional educational programming